ePortfolio Mash Up with GoogleApps

2007, Helen C. Barrett, Ph.D.
Workflow  •  GoogleApps for Education •  How-to Guides  •  Tool Comparison  • Workshops Available
under construction - check back frequently
See more detailed Google Site developed by Dr. Barrett: ePortfolios with GoogleApps


2007 Version


2014 Version

model

Google Apps for Education: ePortfolio and Formative Assessment Workflow

Schools and universities can set up free Google Apps accounts with their own domain name, where they can give all student and faculty acces to a variety of tools, including a GMail account, iGoogle portal, Google Groups for collaboration, and Pages, for creating websites. Each user can also use their GMail account to activate other Google services, such as GoogleDocs.

 

Students and teachers have email accounts, with more than 2 GB of storage per account. Gmail is the web-based or POP-mail account that is also the common ID for other Google applications.
Students have a portal with links to all of their Google files, applications plus other tools.
(discontinued by Google)

announcements
in Google Sites

Students can maintain a reflective journal (blog) of their learning activities and reflections with feedback through the commenting function that is a part of any blog tool.

Since blogspot.com websites are often blocked on school websites. As an alternative to a traditional blog, there is an "Announcements" page type that can be added to a Google Site (below) that could serve as a reflective journal of learning activities. Students can maintain a reflective journal in the form of "Posts" which can later be used as a link to reflection on a specific entry from a web page.

Students and teachers have space to discuss their work.

Students create word processing, spreadsheet or presentation artifacts in GoogleDocs. All GoogleDocs files can be shared for collaboration with other students in collaborative projects, or with teachers for feedback.

  • Documents are the standard word processing files, where students can create online, or upload from an existing Microsoft Word or Open Office word processing file.
  • Spreadsheets are the standard spreadsheet applications which can be imported from an exisrting Microsoft Excel or Open Office spreadsheet file.
  • Presentations are the standard slide show application which can be imported from an existing Microsoft Powerpoint or Open Office presentation file. Other people can be sent the URL for the presentation, and they can view the presentation in real time.

Here is a short YouTube video about GoogleDocs that discusses the process. Here is a brief description of how to use Google Docs Spreadsheet to facilitate feedback from small group breakout discussions.
 

Students store their video clips online to link into their Docs or Pages.
(No longer available to individuals and schools - use Google Drive or YouTube)

Students store their images in online albums. These could be scanned images or pictures taken with digital cameras.

 

Students have a tool to keep notes about their navigation on the WWW.

(Discontinued by Google)

 

Teachers can follow student work by subscribing to individual student blogs, docs, etc. (RSS feeds)
Here is a very clever YouTube video clip that explains RSS and uses the Google Reader as an example.
(Discontinued by Google)
Teachers and other students provide feedback through the Share function, which is available in all three GoogleDocs applications. Comments are available in Documents (not in Presentations).

Students create presentation portfolios at different benchmarks to showcase their achievement of outcome, goals or standards. This tool is a web page creator, where students can link to different documents created in GoogleDocs or uploaded as another document type, such as PDF. There is a limit of 100 MB of uploaded files, which should be plenty of space, especially if images are stored in Picasa and videos are stored in YouTube.There is also no data management tool, to aggregate assessment data. There is not an interactivity feature to this program, such as found in a blog or wiki. Therefore, this tool would work for a presentation portfolio but not for formative or summative assessment.
This tool has been discontinued by Google, replaced by Google Sites.

Google Sites is Google's version of a wiki, released in February 2008. Students could create presentation portfolios at different benchmarks to showcase their achievement of outcome, goals or standards. This tool is a web site creator, where students can embed different documents created in GoogleDocs or uploaded as another document type, such as PDF, or embed video (from Google Video or YouTube).The only data management tool is the GoogleDocs spreadsheet, to aggregate assessment data. There are lots of interactivity features to this program, such as the capability to subscribe to changes in sites or individual pages, or collaborate on pages in the same way as GoogleDocs. Therefore, this tool would work for both a presentation portfolio and for formative or summative assessment.


Google Apps for Education

Schools and universities can set up a free Google Apps for Education site as a secure private space, with their own domain name, to include the following tools:

GMail - 7+GB of storage
Google Calendar
Google Talk
(schools can de-activate any of these tools)

GoogleDocs (Word processing, spreadsheets, forms, presentations, mobile access)
Google Sites (Team website creation with videos, images, gadgets, and documents integration)
Google Video - Securely share videos with your school - anyone can add comments, tags and ratings - with 10GB included free with every domain

"How-to Guides"

Google's "Using Google Docs in the classroom: Simple as ABC" (PDF version)

How to create an electronic portfolio with GoogleApps (by Dr. Helen Barrett)
(includes Dr. Barrett's GoogleDocs & Page Creator Tutorials PLUS Google Sites)
GoogleApps Flash-based interactive online tutorials (Google)

How to create an electronic portfolio with GoogleDocs--Document (by Dr. Helen Barrett)
GoogleDocs Help Center - Documents (Google)
Tour (Google) & Video (GoogleDocs in Plain English) (YouTube)

How to create an electronic portfolio with GoogleDocs--Presentation (by Dr. Helen Barrett)
GoogleDocs Help Center - Presentations (Google)

How to create an electronic portfolio with Google Page Creator (by Dr. Helen Barrett)
About Page, General Questions, Using Google Page Creator (Google)

How to Create a Blog using Blogger (About.com)
Blogger Help, (Google) Video (Blogger: How to Start a Blog) (YouTube)

HANDOUT (all How-to's in a single 1.85Mb PDF)


Google Apps Authoring Tool Comparison

Task
Blogger
GoogleDocs--Document
GoogleDocs--Presentation
Google Sites
Interactivity, provide feedback Add comments, RSS feeds Share function - Add comments, Edit contents, RSS Share function - Edit Contents, RSS Share function - Add comments, Edit contents, RSS
File (attachment) storage Stores uploaded photos in Picasa

* Each document up to 500K, plus up to 2MB per embedded image.
* Each user has combined limit of 5000 documents and presentations and 5000 images.
* Upload presentations up to 10MB in size in both .ppt and .pps file formats

100 MB limit in each regular Google Sites account,
500 MB for each account in a GoogleApps site
Navigation Linear and Category links Linear with hyperlinks Hyperlinked pages, Navigation Bar
Special Features/Purpose Blog (web log) - Individual entries organized in reverse-chronological order Online equivalent of Word with collaborative authoring and comments Online equivalent of PowerPoint with collaborative authoring and live presentation Website/wiki with capability for embedding GoogleDocs,
Best use for ePortfolio Reflective Journal Artifact development, reflection, feedback Presentation portfolio development and showcase Web-based presentation portfolio

Workshops Available from Dr. Helen Barrett

WORKSHOP (HTML)WORKSHOP (PDF for printing)


2007, Helen C. Barrett, Ph.D. updated January 22, 2014
Except where otherwise noted, content on this site is licensed under a Creative Commons Attribution 2.5 License